How to conduct yourself at a Council meeting

Public Conduct at Yarra Ranges Council Meetings

The Yarra Ranges Council values and encourages public participation in its meetings as an essential element of good governance. To ensure a productive and respectful environment for all attendees, we kindly request that members of the public adhere to the following guidelines in conjunction with Council’s Governance Rules, which are available on the Website:

Respectful Behaviour

1. Respectful Behaviour

Treat all participants, including Councillors, staff, and fellow community members, courteously and respectfully. Engage in constructive and civil interactions while refraining from personal attacks, threats, or disruptive behaviour. 

Speaking Protocol

2. Speaking Protocol

If you wish to address the council during the public participation section of the meeting, you must follow the procedures outlined in the Governance Rules. This involves registering your intention to speak prior to the meeting. During the meeting, you must state your name for the record and address the chairperson or relevant council member with your submission. 

Time Limits

3. Time Limits 

 Be mindful of time constraints. In accordance with the Governance Rules, a total of five minutes is allocated to each speaker. Use your allocated time effectively to convey your points clearly and concisely. 

 

Observe Meeting Decorum

4. Observe Meeting Decorum

 Maintain a quiet and attentive demeanour during the meeting, especially while others are speaking. Refrain from engaging in disruptive activities that may hinder the progress of the meeting or impede the ability of others to participate. 

 

Follow the Chair's Directions

5. Follow the Chair's Directions

Adhere to the instructions and guidance provided by the meeting chairperson or designated council member. The Chair is responsible for maintaining order and ensuring a fair and efficient meeting process. 

 

Compliance with Governance Rules

6. Compliance with Governance Rules 

Familiarise yourself with the Governance Rules applicable to Yarra Ranges Council meetings. These rules outline the procedures, protocols, and expectations governing public participation. Ensure your conduct aligns with the prescribed guidelines. 

 

Seek Clarification

7. Seek Clarification

If you have any questions or require clarification regarding the Governance Rules or meeting procedures, feel free to seek assistance from council staff by calling 1300 368 333 or mail@yarraranges.vic.gov.au

 

 

 

By adhering to these guidelines, we can foster an environment that promotes open dialogue, active community engagement, and effective decision-making. Your cooperation and respect for the governance rules are greatly appreciated, as they contribute to the overall success of Yarra Ranges Council meetings and the betterment of our community.

Individuals who do not comply with the Governance Rules or these Public Conduct Guidelines will be asked to leave the building and may be subject to further disciplinary measures.

 

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